The Tygerberg International Eisteddfod (TIE) was established in 1947 by Mr Japie Cloete. It was initially known as the Tygerberg Northern Suburbs Eisteddfod. In later years the name was changed to the Tygerberg Eisteddfod and in 1999 it was decided to make it accessible for international participation and it was then renamed to become the Tygerberg International Eisteddfod.

VISION-The vision of the Tygerberg International Eisteddfod is to be a cultural organisation serving the community with the purpose of enabling individuals and groups to be exposed to all spheres of cultural activity.

MISSION- As an organization of world renown it is our mission to :-

  • play a leading role in the field of culture;
  • promote all forms of culture at local and international level and to extend and become pioneers in the cultural sphere worldwide;
  • acknowledge and respect diversity and live accordingly;
  • inculcate self-confidence in our youth; and
  • give recognition to creativity and excellence.

AFFILIATION – From a small start with 200 participants, the TIE has grown to become the largest eisteddfod in South Africa.164 schools and private institution are currently affiliated members of the TIE.We receive ± 12 000 entries each year forthe various genres, representing more than 20 000 participants.

MANAGEMENT-The management of the TIE consists of 9 committee members. Only the administrative and financial managers are paid officials. The other members are elected at the Annual General Meeting and
offer their services on a voluntary basis.

SPONSORSHIP:

  • Primary source – entry fees
  • Financial contributions
  • Printing, e.g. programmes or diplomas
  • Sponsoring a specific event, e.g. prestige concert, choir festival, gala choir festival, play festival,
    orchestra festival, dance festival.
  • Donate trophies.
  • Contributions of individuals and companies to promote culture and the activities of the TIE, are most welcome.

CHOIR FESTIVAL-The annual choir festival takes place during the merry month of May. Only 2 choirs took part in the first choir festival. Currently ± 90 choirs will perform during the 8 nights of the choir festival.Choirs may enter for the junior-, senior-, high schools-, open and contemporary sections. Even choirs from abroad sometimes participate here. Singing is of an extremely high standard.

Choirs achieving the highest percentage in each category are invited to participate in the gala choir festival during August each year.

GALA CHOIR FESTIVAL-Choirs that are selected to participate at the gala choir festival each receives an award and a cash amount. Choirs which achieve 90% and more, receive an additional cash amount.

ART AND CERAMICS-More than a thousand entries for this section are received each year. This is also an opportunity for young artists to develop their skills and exhibit their works of art.During the opening of the art exhibition, our young artists are profusely awarded for their magnificent creations.

DANCE SECTION-In this section there is room for …

  • African dances
  • Funk & Hip-Hop
  • Folk dancing
  • Line dancing
  • Ballet
  • Modern dancing
  • Contemporary dances
    Dancers can express
    themselves in their own
    genres.

DRAMA-Almost 8 000 contestants participate in the drama section,consisting of….

  • Speech Choirs
  • Monologues
  • Ewcitals
  • Plays
  • Mime

MUSICAL INSTRUMENTS– Entries include….

  • Keyboard Instruments like Piano and Organ.
  • String Instruments like Violin, Cello, String Ensembles.
  • Wind Instruments like Recorder, Flute,Clarinet, Saxophone,Bassoon, Ensembles,wind duets.
  • Brass Instruments like Trumpet,French Horn, Trombone,Euphonium,Tuba.
  • Classical Guitar and Percussion
  • Orchestra and Children Orchestra

TYGERBERG INTERNATIONAL EISTEDDFOD CONSTITUTION

1. NAME

The name of the organisation shall be the TYGERBERG INTERNATIONAL EISTEDDFOD.

2 BODY CORPORATE

The organisation shall:

2.1 Exist in its own right, separately from its members.

2.2 Continue to exist even when its membership changes and there are different office

bearers.

2.3 Be able to own property and other possessions

2.4 Be able to sue and be sued in its own name.

3 VISION

The vision of the Tygerberg International Eisteddfod is to be a cultural organisation serving the community with the purpose of enabling individuals and groups to be exposed to all spheres of cultural activity.

4 MISSION

The mission of the Tygerberg International Eisteddfod as an organisation of world renown is to :-

  • play a leading role in the field of culture;

  • promote all forms of culture at local and international level and to extend and become pioneers in the cultural sphere worldwide;

  • acknowledge and respect diversity and live accordingly;

  • inculcate self-confidence in our youth;  and

  • give recognition to creativity and excellence.

5. OBJECTIVE

The objective of the Tygerberg International is to promote, develop and foster by :-

5.1. creating the opportunity for individuals, other organisations and associations to participate in the activities of the association, to enjoy exposure to a great number of cultural aspects in South Africa, as well as the remainder of the world.

5.2. creating the opportunity for individuals, other organisations and associations, to discover, develop and relish the various cultural treasures;

5.3. engendering an interest in individuals of all ages, for involvement and participation in cultural activities; and

5.4 affording all its members, apart from the judging of cultural activities, the opportunity to participate in activities such as choir festivals, gala festivals, stage festivals, orchestral festivals, art exhibitions, concerts by invitation, prize-giving functions and other gatherings.

6. MEMBERSHIP, FEES, HONORARY LIFE MEMBERSHIP AND PATRON

6.1. Membership is open to all individuals, other organisations and associations who subscribe to the constitution of the organisation, who respect and are well-disposed towards the objectives of the organisation and who would affiliate thereto by way of payment of the prescribed fees.

6.2. Affiliation fees shall be determined annually by the management committee and is payable annually. Affiliated individuals, other organisations and associations who fail to pay their affiliation fees prior to the Annual General Meeting shall forfeit their voting rights.

6.3 Honorary life members shall be nominated from time to time. A written motivation may be submitted to the management committee by any affiliated member and honorary life membership of the Tygerberg International Eisteddfod shall be awarded, provided that an absolute majority vote from the management committee be obtained in favour of the nominated member.

6.4 A highly respected and distinguished member of the community who will endorse the vision and mission of the Tygerberg International Eisteddfod and promote the interests of the organisation, may be elected as a Patron. The election of such a person must be by a resolution, adopted by a two-thirds majority of affiliated members present and entitled to vote at an Annual or a Special General Meeting for which due and proper notice has been given.

7 STRUCTURE

7.1. MANAGEMENT COMMITTEE

7.1.1. The management committee shall comprise 9 members namely the chairperson, vice-chairperson, administrative manager, financial manager and 5 additional members. The portfolios drama, music and logistical management, shall be distributed amongst the members of the management committee.

7.1.2. The administrative manager and the financial manager shall be paid officials appointed by the management committee in accordance with a particular job description, which shall be prescribed by the management committee.

7.1.3. The management committee (except the administrative manager and the financial manager), shall be nominated and elected at the Annual General Meeting. Members shall be elected for a period of three years with the proviso that half of the members of the committee may be re-elected for a further one-year term to ensure continuity.

7.1.4 The administrative manager or financial manager shall be responsible for keeping minutes at meetings of the executive committee, management committee and at a General Meeting.

7.1.5 Minutes will be taken at every meeting to record the management committee’s decisions. The minutes of each meeting will be given to the management committee members at least two weeks prior to the next meeting. The minutes shall be confirmed as a true record of proceedings at the next meeting of the management committee and shall thereafter be signed by the chairperson.

7.1.6. The management committee may fill any vacancy in their number or appoint an additional member by co-option. Such co-opted member shall enjoy immediate and full voting rights.

7.1.7. The management committee shall meet as regularly as may be deemed necessary but at least once every three(3) months for the execution of their duties in accordance with the arrangements, organisational requirements and activities of the Tygerberg International Eisteddfod.

7.1.8. Any member who fails to attend three consecutive meetings without having applied for and obtained leave of absence shall forfeit membership of the committee

7.1.9. A quorum for a meeting of the management committee shall consist of one half of the management committee members

7.1.10. If the chairperson and/or vice-chairperson are not present or are for any other reason unable to preside at any meeting, the management committee members present at such meeting shall choose another chairperson for such meeting who shall have the same rights of voting as the chairperson.

7.1.11 The chairperson or two members may convene a meeting of the committee by giving to the other members not less than twenty one days’ written notice of the proposed meeting, which notice shall specify the reason for calling such a meeting.

7.1.12 All matters at any meeting of the committee shall be determined by a majority of the votes of the trustees present and voting. The chairperson of the meeting shall be entitled to a casting vote in addition to his vote as member.

7.2. POWERS OF THE MANAGEMENT COMMITTEE

7.2.1 The management committee shall manage and control the affairs of the Tygerberg International Eisteddfod and shall have full powers in the management of such affairs.

7.2.2 The management committee shall have the power and authority to raise funds or to invite and receive contributions.

7.2.3 The management committee shall have the power and authority to prescribe affiliation, entry and any other fees in the fulfilment of its functions.

7.2.4 The management committee shall have the power to open bank accounts, to draw, sign and endorse cheques and make deposits and otherwise operate on bank accounts opened on behalf of the Tygerberg International Eisteddfod.

7.2.5 The management committee shall have the power and authority to establish sub-committees and prescribe the manner in which these sub-committees will be constituted.

7.2.6 The management committee shall have the right to make rules for the proper management of the organisation.

7.3. EXECUTIVE COMMITTEE

7.3.1. The chairperson, vice-chairperson and the administrative manager shall comprise the executive committee.

7.3.2. The executive committee shall deal with matters requiring an immediate decision provided that any such resolutions shall be tabled for ratification at the next management committee meeting.

7.3.3. The executive committee shall, whenever necessary, direct any other management committee member to attend a specific meeting.

7.3.4. The executive committee shall meet as frequently as may be deemed necessary but at least every second month.

7.3.5. A quorum for an executive committee meeting shall consist of the majority of members of the committee.

7.4. CONVENORS AND SUB-COMMITTEES

7.4.1. Convenors for the various divisions of the Tygerberg International Eisteddfod shall be designated and elected at the Annual General Meeting.

7.4.2 Convenors may form sub-committees, consisting of persons skilled in certain areas.

7.4.3. Convenors and sub-committees shall be responsible for the annual revision of the syllabi of each division, recommendation of adjudicators for competitions, assist with the organisation during judging, and shall make recommendations to the management committee regarding improvements to each division.

7.4.4. Feedback in the form of minutes relating to matters discussed at meetings shall be submitted for approval at the following meeting of the management committee.

7.4.5. Sub-committees shall meet as frequently as may be deemed necessary.

7.4.6. A quorum for a sub-committee meeting shall consist of one half of the committee members.

7.5. THE ACTIVITIES ORGANISATIONAL COMMITTEE

7.5.1. The activities organisational committee shall comprise the members of the management committee and the convenors of the sub-committees for the various divisions of the Tygerberg International Eisteddfod.

7.5.2. The chairperson shall convene a meeting of the activities organisational committee whenever deemed necessary.

8. ANNUAL GENERAL MEETING

8.1. The Annual General Meeting shall comprise all the paid up members of the association and representatives of affiliated organisations and associations. Each such affiliated organisation or association shall be entitled to nominate two representatives who shall have one vote each.

8.2. The Annual General Meeting shall receive, deal with, consider and deliberate on:

8.2.1. The Management Committee’s report regarding the activities of the previous financial year;

8.2.2. The Financial Statements for the previous financial year;

8.2.3. The estimate of income and expenditure for the ensuing year;

8.2.4. The referred activities of the management committee or affiliated organisations, associations or individuals.

8.2.5. Election of a management committee and an executive committee.

8.3. Members of the management or the executive committees need not be representatives of affiliated organisations, associations or individuals.

8.4. An Annual General Meeting shall be held at least once per annum, within two(2) months after the close of the financial year.

8.5. The management committee or the chairperson may call a Special General Meeting.

8.6 Notice of a General Meeting or Special General Meeting shall be given twenty one (21) days in advance to all affiliated individuals, organisations and associations.

9. QUORUM AND VOTING

9.1. The chairperson shall, in addition to his/her normal vote, also have a casting or second vote if necessary.

9.2. A quorum for the Annual General Meeting as well as the Special General Meeting, shall consist of the number of members present of the affiliated individuals, organisations and associations.

9.3. Every resolution proposed for adoption by a general meeting shall be seconded.

9.4 A resolution other than a resolution to amend the constitution or dissolve the organisation at an Annual or Special General Meeting shall be carried on a simple majority of members present and entitled to vote at such meeting.

10. FINANCES

10.1. The TYGERBERG INTERNATIONAL EISTEDDFOD is a public benefit organisation and a non profit organisation.

10.2. The administrative manager shall deposit all funds into a bank nominated by the management committee.

10.3. All accounts shall be approved by two (2) members of the management committee and be paid by the financial manager by way of cheque or electronic transfer. In his/her absence it will be paid by cheque signed by the chairperson and the vice-chairperson.

10.4. The financial year shall be between the 1 October and 30 September of each year.

10.5. At the beginning of the financial year, the management committee shall draw up an estimate of income and expenditure, which shall limit the expenditure accordingly, unless the management committee has resolved to exceed such limit.

10.6. The assets of the organisation shall only be applied in accordance with the objectives of the organisation and no member or office bearer shall have any rights in the property or other assets that belong to the organisation.

10.7. All funds received and not required for the immediate redemption of its debts, may, upon the authorisation of the management committee, be invested in interest bearing securities.

10.8. 75% of the funds received by the organisation shall, within a period of 12 months, be applied in the furtherance of the organisation’s objectives, except where funds will be required for special projects of which the completion will exceed 12 months. When it becomes necessary to reserve such funds for a period exceeding 12 months, the organisation shall advise the SARS accordingly.

10.9. All donations received in order to promote the objectives of the organisation, shall be unconditional and shall be received in accordance with the terms of the organisation. The donor shall enjoy no monetary benefit, directly or indirectly, from the application of such donations.

10.10. Payments by the organisation for goods purchased or services rendered shall be in accordance with reasonable margins in relation to goods purchased or services rendered.

10.11. The organisation shall not conduct any business or trade ventures and, it shall not make available any funding or assets to any of its members for the purposes of conducting any business or trade ventures.

10.12 No surplus funds or assets shall be distributed to the members or office bearers of the association.

10.13 No remuneration shall be paid to any employee, office bearer, member or other person which is excessive, having regard to what is generally considered reasonable and in relation to the service rendered.

10.14 An accountant or other suitably qualified person shall annually conduct an audit of all the association’s financial transactions.

10.15 The organisation shall submit annual returns to the SARS.

10.16 A copy of this constitution and any amendments thereto as a result of resolutions passed at an Annual General Meeting or Special General Meeting shall be submitted to the SARS. No amendments shall be made to this section (finance) without the approval of the SARS.

11. ORGANISATION OF ACTIVITIES

11.1. The Annual General Meeting shall delegate the organisation of the activities to sub-committees, or, where possible, to individuals or individual enterprises, with the right of co-option, whenever necessary.

11.2. The sub-committees responsible for the relevant sections of the syllabus, may nominate adjudicators for the specific divisions. The management committee shall be responsible for the final approval and appointment of appropriate adjudicators

11.3. Judging of the various categories shall be held between the second and fourth school terms.

11.4. A concert or concerts by invitation and a gala festival or festivals, shall be held annually. The management committee or the executive committee shall determine the venue/s, items and participants.

11.5. The Tygerberg International Eisteddfod shall at their own expense award diplomas only to the winners of each category. The required standards and the number of diplomas per category shall be determined by the management committee. Subject to the merit thereof, the Annual General Meeting may also decide to grant monetary or other awards to the winners.

11.6. Donations such as cash and trophies may be awarded subject to approval by the management committee, after having been approved at the Annual General Meeting.

12. SYLLABI AND INTERNAL RULES

12.1. The syllabi shall be revised annually and approved by the management committee.

12.2. The syllabi shall be published annually in the prospectus of the Tygerberg International Eisteddfod.

12.3. Internal rules shall be published annually.

12.4. Internal rules of whatever nature, shall be compiled and amended by the management committee or members of the executive committee, but shall be submitted to the Annual General Meeting for authorisation.

12.5. Whenever a trophy or bursary is awarded for the first time, the terms and conditions of such award shall be determined in conjunction with the donors thereof. The Tygerberg International Eisteddfod thereafter, reserves the right to amend such terms, provided the spirit intrinsic to such award, shall be preserved.

13. COMPETITIONS

13.1 The number of entries per category shall be determined by the management committee, who shall reserve the right to limit entries to ensure a high standard and to expedite the flow of events.

14. ENTRIES

14.1. Each entrant shall pay the prescribed entry fee as determined by the management committee;

14.2. Each individual, other organisation or association shall submit the required entry lists to the administrative manager, keeping a copy for himself or herself.

14.3. Individuals, other organisations or associations, will be identified by symbols or other signs.

14.4. Late entries by Individuals, organisations or associations shall be permitted up to and including a date set by the management committee, following which, no further entries shall be received.

14.5 An increased entry fee, as determined by the management committee, shall be payable for late entries.

14.6. After entries have been returned to the relevant individuals, other organisations or associations for purposes of verification, an acceptable period of time will be allowed for adjustments, after which, no further adjustments to entries will be permitted.

15. AMENDMENTS TO THE CONSTITUTION

15.1. The Constitution of the Tygerberg International Eisteddfod or any part thereof as contained herein shall not be rescinded, added to or amended, save by a resolution, adopted by a two-thirds majority of affiliated members present and entitled to vote at an Annual or a Special General Meeting for which due and proper notice has been given.

15.2. Notice of the intention to rescind, add to or amend the Constitution, shall be given, in writing, by the administrative manager to all affiliated individuals, other organisations and associations at least twenty one (21) days prior to the date of the relevant meeting.

15.3. The latest version of the constitution as amended at a General Meeting shall supersede all previous versions of the constitution.

16. INDEMNITY

Every management committee member, sub-committee member and person shall be indemnified by the Tygerberg International Eisteddfod against all costs, losses, expenses and claims which she or he may incur or become liable to by reason of any act done by her or him in the exercising of her or his powers, the discharge of her or his duties or the fulfilment of her or his obligations, unless such costs, losses, expenses or claims are caused by the male fide or grossly negligent act or omission of such person.

17. DISSOLUTION

17.1. The Tygerberg International Eisteddfod shall only be dissolved by a resolution, adopted by a two-thirds of all the affiliated members present and entitled to vote at an Annual or a Special General Meeting for which due and proper notice has been given.

17.2. In the event of dissolution, the assets of the organisation that remain after all debts have been settled, shall be donated to any other organisation or association of which the objectives are of a similar nature to that of the Tygerberg International Eisteddfod.

18. LANGUAGE MEDIUM

All the official languages shall, as far as is practicable, enjoy equal recognition in all the activities of the Tygerberg International Eisteddfod, however, all formal communiqués shall be conducted in Afrikaans and English only.

19. VALIDATION

This constitution of the TYGERBERG INTERNATIONAL EISTEDDFOD has been validated

at WELGEMOED PRIMARY SCHOOL on the 18TH day of OCTOBER 2016 and determines the activities of the association from the date of signature hereof.

SIGNED

FRANCOIS LUBBE : CHAIRPERSON

COENRAAD KOEGELENBERG : VICE-CHAIRPERSON

DATE: 30/12/2016

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